Privacy Policy

Brereton Manor respects your privacy and is committed to protecting personal information submitted through this website.

This Privacy Policy explains what information we may collect, how we may use it, and how we may share it in connection with our website, housing inquiries, applications, screening, leasing, and related services.

1. Information We Collect

Depending on how you interact with Brereton Manor, we may collect information such as:

• Name and preferred name
• Date of birth
• Phone number
• Email address
• Current or previous address
• NLC program or class information
• Housing preferences
• Requested move-in and move-out dates
• Emergency contact information
• Vehicle or parking information
• Financially responsible party or guarantor information
• Employment or income information when requested
• Referral information
• Other information reasonably necessary to process a housing application

2. Sensitive Information

Depending on the screening process, an applicant or financially responsible party may be asked to provide sensitive information, such as a Social Security number or other identity-verification information.

Sensitive information may be collected directly by Brereton Manor or through a third-party screening provider, depending on the screening process being used.

We use such information only for legitimate purposes related to identity verification, housing application review, screening, leasing, compliance, fraud prevention, or other purposes permitted by law.

3. How We Use Information

We may use information we collect to:

• Respond to housing inquiries.
• Process housing applications.
• Evaluate housing eligibility.
• Verify identity and application information.
• Conduct lawful rental, credit, or background screening.
• Communicate about housing availability.
• Prepare or administer rental agreements.
• Coordinate move-in and move-out procedures.
• Communicate about payments, maintenance, or tenancy matters.
• Prevent fraud or misuse.
• Comply with legal obligations.

4. Housing Screening

When tenant screening or consumer reports are used in connection with a housing application, information may be provided to or obtained from third-party screening providers.

Screening information may be used to evaluate an application in accordance with applicable law and the applicable screening authorization and disclosure.

Additional rights and notices may apply when a consumer report is used in making a housing decision.

5. How We Share Information

We do not sell personal information simply because you submit a housing inquiry or application.

We may share information when reasonably necessary to operate Brereton Manor and process your application, including with:

• Authorized property management personnel.
• Rental screening and background-check providers.
• Electronic signature providers.
• Payment processing providers.
• Technology and hosting providers.
• Professional service providers.
• Government authorities or other parties when legally required.

6. Information Security

We use reasonable administrative, technical, and organizational measures intended to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

7. Data Retention

We may retain application, leasing, and related information for as long as reasonably necessary for legitimate business purposes, legal obligations, dispute resolution, recordkeeping, fraud prevention, and other lawful purposes.

Sensitive information may be retained or handled according to the requirements and practices of the applicable screening provider.

8. Cookies and Website Technologies

Our website or third-party service providers may use cookies, pixels, analytics tools, or similar technologies to operate the website, understand website usage, improve services, or support communications.

9. Third-Party Services

Our website may use third-party platforms for forms, hosting, communications, analytics, electronic signatures, payments, screening, and other services.

These providers may process information according to their own privacy policies and applicable agreements.

10. Children's Privacy

This website is intended for individuals who are legally able to enter into housing-related agreements. We do not knowingly collect personal information from children for purposes unrelated to legitimate housing services.

11. Your Choices

You may contact us regarding personal information you have submitted to Brereton Manor. Depending on the circumstances and applicable law, you may have rights relating to access, correction, deletion, or other handling of your personal information.

Certain information may need to be retained when required by law, necessary for a transaction, or needed to establish or defend legal rights.

12. California Privacy Rights

California residents may have additional privacy rights under applicable California privacy laws. The availability and scope of those rights depend on the circumstances and whether the applicable law applies to Brereton Manor.

If you believe you have a privacy-related request or concern, contact us using the information below.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, technology, legal requirements, or business practices.

The updated version will be posted on this page with a revised effective date.

14. Contact Us